Hallsville United Methodist Church
Tuesday, January 22, 2019
A Community Growing in Faith and Service

Facility Use Policy

Hallsville United Methodist Church



Facility Use Policy

Reservations for use of church facilities may be made by filling out the Facility Use Form and will be scheduled on a first-come, first-serve basis. Hallsville UMC members and groups are given preference as to the time and locations desired. All requests are subject to review and approval by the Pastor and Administrative Council with the right to refuse any request for facility use not compliant with established HUMC guidelines and United Methodist Church doctrine. If a pastor is requested that is not our HUMC pastor, our pastor will have final approval on the reservation.


Members (and their sons and daughters) are not charged a deposit or the following fees.  However, a donation to the Church is welcome and appreciated to offset utility and staff costs.


Please note: All expected fees must be paid up front one (1) week prior to the event. The church must be notified of any cancellations at least four (4) days prior to the event for event funds to be returned.



Fee Structure

Sanctuary $325.00 (Set Fee)

Fellowship Hall $100.00 (Set Fee)

Kitchen (tableware/cooking) $125.00

Kitchen (no cooking needed) $50.00

Classroom $40.00 per each room used (Several different sizes available)


Personnel Fee Structure

Pastor $250.00

Keyboardist $100.00

Sound Engineer $100.00

Video Operator $100.00

Keyboard Instruction $40.00

Church liaison $100.00



Music/Sound Equipment and PowerPoint

Hallsville UMC has a sound system including microphones, CD, DVD and tape player, lighting, and screen projector. Because of the complicated nature of this equipment, we require (no exceptions) that an HUMC Sound System Engineer and/or PowerPoint operator that are trained on our sound system and other equipment be used for any sound or power point needed for the event.

The Sound System Engineer will receive a fee of $100.00 and if a Power Point presentation or video is used, the Power Point Engineer will receive a fee of $100.00. All Power Point presentations or videos must be pre-prepared and in the church office no later than one (1) week prior to the event.

Facility Use Liaison

A person will be present as a liaison from the church to help you find anything you need and to provide direction and support as needed. Decoration of the sanctuary cannot be done before the day of the rehearsal/event. Floral arrangements should be delivered to the church during regular office hours or other arrangements made. Decorations are to be removed after the end of the service/event, leaving the sanctuary in its original condition.

Absolutely no smoking, alcohol, or drug use is permitted on the church property at any time.



Regulations for Use of the Church Building for Weddings/Events:

  • There will be no food or drink in the sanctuary other than sacraments.
  • Items on the chancel may be moved with the exception of the Communion Table – this must remain “as is” and may only hold a unity candle or flower arrangements. The baptistery may be moved on the chancel or to the floor beside the steps if desired. Chancel area should be returned to it’s pre-wedding state before leaving.
  • Absolutely no rice or birdseed is to be used inside or outside the church and if you are going to have petals for the flower girl to put on the floor, they must be silk flowers, not real.
  • No-drip candles are permissible and can be used in the ceremony on the chancel.  A protective plastic will be underneath the candles to prevent marking the communion table.
  • Nothing may be attached to the walls of the church, unless it can be removed without leaving a mark.
  • Decorations attached to the chairs or other furniture should not leave any residue or cause any damage to the furniture.
  • Photographers must check with the pastor regarding flash pictures and any restrictions on photographs during the ceremony.
  • Trash will need to be bagged and placed by the kitchen door.
  • Church is to be left in as good a shape as when it was found before the event.